Files01
Send one month
Forward the bank CSV, the POS daily summary and the payroll journal to the private address we give each location. Nothing installed at the restaurant.
Bookkeeping software for firms that keep the books for restaurants
Every restaurant book. Every exception. One keyboard.
Your restaurant clients' books fill up with problems QuickBooks can't see — cash that never reached the bank, tips that don't match payroll, hundreds of uncategorized charges. LedgerInbox finds every one, stacks them in a single list, and clears each with one keystroke.
A $30/day drawer shortage is $11,000 a year your client can't prove.
no card · cancel anytime · works alongside Shogo & Bookkeep — keep them, we prove the cash
Petit FourREPUBLIC NATIONAL DISTCOGS · Beer & wine$418.63Posted
7 booksSYSCO FOOD WESTAI: COGS · Food · 97% · uncategorized in 7 books$2,473.26B
The WharfCash short · Fri Mar 14drawer count vs deposit · register 2−$47.00E
Lupe TaqueriaTip liability varianceFebruary close · accrued vs paid−$212.00E
BoccaBIZINSURE LLCAI: G&A · Insurance · 94%$143.97A
Golden HourDoorDash payout unmatchedpayout vs POS sales · $88 gap−$88.40E
Workflow
From a forwarded email to a signed-off month.
Every step of closing a restaurant's books lives in one place. You send the files; the list comes back.
Parse02
Read, or refuse
A format we do not recognise is rejected by name, with the offending lines quoted. We never guess at a column and we never half-import a file.
Dedupe03
Send it twice, safely
Files are fingerprinted by content. Re-sending the same bytes returns 'already have it' and adds nothing — so a forwarded email chain cannot double-count a month.
Deposits04
Match the money
Card batches from the POS are matched against the deposits that actually landed in the bank. What never arrived becomes a finding.
Cash05
Prove the drawer
Counted cash against banked cash, per location, per day. A $30/day shortage is $11,000 a year that nobody can currently prove either way.
Tips06
Roll the liability forward
Tips accrued at the register against tips paid through payroll, checked against the tip-liability balance sitting in QuickBooks.
Findings07
One list, one keystroke
Everything lands in a single inbox with its evidence and the arithmetic shown. J and K move, A resolves, S dismisses.
Post08
Write it back
Accepted fixes post to QuickBooks — idempotent, logged, reversible, and refused outright if the period is already closed.
Close09
Sign the month off
A per-client, per-period certificate showing what was reconciled, what was found, and what is still open. Signable, and provable later.
What is built
Every surface, and its honest status.
Shipped means shipped — each line tracks a roadmap mark that is only set once it is true in production. 30 of 33 are live today; what is not built yet says so.
The inbox
- Keyboard-first exception inboxJ/K navigation, single-key dispositionV1
- Multi-book batch applyone vendor across every book at onceV1
- Command palette (⌘K)V1
- Policy memoryyour firm's rules, visible and editableV1
- Reviewer modea second pair of eyes before the closeV2
Two moves nobody else makes
One vendor. Seven books. One keystroke.
Move one. Sysco lands uncategorized in seven restaurant books the same week. QuickBooks Online is built around a single company file, so Intuit's AI categorizes one; Double's firm workflow doesn't batch across books either. Press B. Confirm the books. Post — all seven. Total wall-clock time: ~3 seconds.
Move two. The drawer came up $312 short across March. Shogo posted the daily sales entries perfectly and still can't see it — it lives between the POS cash line, the paid-outs, and the deposit slip. LedgerInbox computes it daily, queues it, and one keystroke either posts the adjusting entry or asks the manager to explain it.
This is the demo that sells. Not “watch me press J” — “I ran your client's March files and found $7,400 of cash nobody can account for.”
Multi-client batchB
SYSCO FOOD WEST appears uncategorized in 7 books — 19 transactions.
Bocca Trattoria3×$4,812
The Wharf Oyster Bar4×$6,230
Lupe Taqueria2×$2,140
Golden Hour Diner1×$1,890
Petit Four Bakery3×$2,760
Harbor & Vine2×$3,410
The Copper Kettle4×$5,127
19 txns · $26,369 · all posted
The reconciliation engine
Findings with the math shown.
Every finding arrives with the evidence and the line-by-line derivation — because no bookkeeper signs a number she can't see derived. Nothing posts to QuickBooks without a human keystroke.
Illustrations from demo data — the same derivation every finding carries in the product.
Cash short — register 2 · Fri Mar 14
| drawer count | $486.00 |
|---|---|
| bank deposit | $533.00 |
| over/(short) | −$47.00 |
Thirty seconds · yours before you sign up
Set up your firm. Keep it.
Name the locations and set the cash tolerance you'll tolerate. Everything here is saved and carries straight into onboarding — nothing to re-enter.
Pricing · per location, unlimited seats
The price is the price.
Unlimited seats — we don't charge you for having colleagues. A $30/day drawer shortage is $11,000 a year your client can't prove; one caught leak pays for the year. And the price you sign at is the price you renew at.
Core · every firm
Core
The exception inbox, wired to every location's books.
$40/location/mo
Billed monthly · cancel anytime
Unlimited seats · every location's books
- Keyboard-first exception inbox
- Multi-client batch operations
- Tip + cash reconciliation
- Email report ingestion (Toast & friends) building now
- 2-way QBO write-back
- Email support
For most firms
PlusBest value
Everything in Core, plus the layers that close the loop.
$70/location/mo
Billed monthly · cancel anytime
Unlimited seats · every location's books
- Everything in Core
- Delivery-payout reconciliation building now
- Ask-the-manager links
- Priority support · 4-hour response
Team · 25+ locations
Team
For firms running restaurant groups at scale.
Custom
Billed monthly or yearly
From ~$1,500/mo · 25+ locations
- Everything in Plus
- Admin console · audit log
- SSO (Okta · Google · Microsoft)
- Dedicated success manager
- SOC 2 report when certified
Free for 7 daysno card · cancel anytime · export your data whenever you want. See how we stack up →
Your number
You were about to multiply. Let us.
Per-location pricing means your bill is your book of business. Here it is, exactly — next to what one unreconciled drawer costs.
locations
Unlimited seats at any count — the whole firm on every book, no per-user math.
| Core · 12 × $40 | $480/mo |
|---|---|
| Plus · 12 × $70 | $840/mo |
| A full year of Core · $480 × 12 | $5,760/yr |
| One location's $30-a-day drawer leak | $10,950/yr |
A year of Core for all 12 locations costs less than one location's unproven drawer leak.
LedgerInbox vs the field
Honest comparison. Including where they win.
A restaurant bookkeeper considering LedgerInbox is also weighing QBO Accountant, Double, Uncat, and Shogo or Bookkeep. Here's the matrix you're building in your head, written down. We win on the close — tips, cash, batch, keyboard. They win on the parts we deliberately don't build, and Shogo/Bookkeep isn't even a rival: they post the daily sales entry; we reconcile what they post.
| You're here LILedgerInbox Core10 locations · unlimited seats | QBOQuickBooks Online AccountantIntuit | DDoubleAI bookkeeping workflow | UUncatUncategorized Q&A | SShogo / BookkeepDaily sales entries | |
|---|---|---|---|---|---|
Annual cost 10 locations · published list prices | $4,800/yr$40/location/mo | $1,788/yrAccelerate · $149/mo | ~$2,400/yr$10–25/client/mo published | $1,080/yr$9/client/mo | ~$4,200/yr$30–40/location/mo typical |
§ 01 The close· the reconciliation nobody else runs | |||||
| Tip-liability reconciliation | |||||
| Cash over/short, daily | |||||
| Manager Q&A links (no-login) | |||||
| Email report ingestion (Toast → inbox) | |||||
§ 02 Speed & ergonomics | |||||
| Keyboard-first inbox | |||||
| Batch across every client's books | |||||
| Sub-100ms keystroke latency | |||||
| Per-firm policy memory (visible, editable) | |||||
§ 03 Where they win· honestly | |||||
| Daily sales journal entries | native | ||||
| Practice management & workflow | |||||
| $9 price point | |||||
| 1099 filing | |||||
§ 04 Plumbing | |||||
| QBO write-back (2-way) | native | ||||
| Xero support | |||||
| SOC 2 Type II | |||||
Best for | Pick us when…Restaurant bookkeeping firms that want tips, cash, and exceptions proven every close. | Pick them when…Firms already deep in the Intuit stack. | Pick them when…Firms whose bottleneck is practice workflow, not reconciliation. | Pick them when…Solos who only need client Q&A on uncategorized transactions. | Pick them when…Posting the daily sales journal entry — pair us with them. |
Built for it·Has it, less polished·Doesn't ship it·nativeBundled in the platformData verified May 2026 · pricing reflects published list prices · we'll update this table if we got it wrong → corrections@ledgerinbox.com
FAQ
The eight questions worth asking.
The things restaurant bookkeepers email us about, in the order they ask. No support ticket required.
How is this different from QuickBooks Online Accountant?
QBO Accountant is a horizontal practice tool that bundles categorization AI, 1099 management, client communication, and a dozen other things — all forced into a single-company architecture. It has no idea what a drawer count is, and it never will.
LedgerInbox does one thing: turn every exception in a restaurant firm's books — uncategorized vendors, cash over/short, tip-liability drift — into a sub-100ms keyboard loop across every book at once. QBO stays the ledger. We're the queue inside your close.
Does it replace QBO?
No. QBO stays your canonical ledger. We sit on top — reports and bank data flow in, we run the inbox, accepted lines post back to QBO as journal entries or matched bills.
Your clients still see QBO. You stop having to live inside it.
Why only restaurants?
Two reasons. First, vendor overlap: a restaurant-only client base shares Sysco, US Foods, Restaurant Depot, the liquor distributor, Toast fees, DoorDash fees — which makes the batch keystroke hit harder here than in any other vertical.
Second, tips and cash are the vertical's unsolved reconciliation problem — money that never touches a bank feed. A tool for everyone is a tool for no one's close.
What about Double, Uncat, Shogo, Booke?
Double is a strong AI workflow for generalist firms — it doesn't reconcile tips or cash. Uncat asks your client about uncategorized transactions at $9/client — useful, narrower than a close. Booke is an RPA categorizer. All of them start at the bank feed.
Shogo and Bookkeep aren't competitors at all: they post the daily sales entry, and they do it well. Keep them. We reconcile what they post.
Do you replace Shogo or Bookkeep?
No. They post daily sales; we reconcile tips, cash, and exceptions they structurally can't see — the drawer shortage lives between the POS cash line, the paid-outs, and the deposit slip, and no sales-entry tool looks there.
Most of our design partners run both.
What do you need from my client?
Three things: Toast's scheduled email report pointed at the location's LedgerInbox address, the payroll journal, and a bank export.
No API approvals, no logins from the restaurant, nothing installed on the POS. If the manager can forward an email, you're live.
What's the accuracy of the AI?
We haven't published measured accuracy numbers yet — we're pre-launch and any percentage we put here would be a guess. Once design partners have been running for a quarter we'll publish a methodology page with the real curves.
The pitch isn't raw accuracy — Intuit claims 95–98% and we're not promising to beat that. The pitch is what happens with the part that's wrong: speed of correction, batch correction across clients, no context switch to fix it.
SOC 2? Data handling?
Not yet SOC 2 certified — we plan to engage an auditor at Team-plan scale and this page will update with the real audit window when work begins. Today: data is encrypted at rest in Postgres with per-firm row-level security. Bank feeds via Plaid are optional plumbing, not a requirement — and Plaid handles bank credentials; we never touch them.
The AI categorization model sees only the bank-line description, the amount, the date, and your firm's policy memory — never balances, never client PII beyond the transaction line. Read the security page →
Every unreconciled month is cash nobody can account for.
Open your books and see the shortages, the tip drift and the vendors — before you decide anything.
no card · cancel anytime · export your data whenever you want
Day 0 — forward your Toast, payroll, and bank exportsDay 2 — findings report in your inboxThen — you decide · no card, nothing installed