Toast deposits, Sysco invoices, DoorDash commissions, beverage COGS, tip payouts — every restaurant book has thirty vendors and zero margin for error. Ledger tags Sysco, US Foods, Toast, DoorDash, Republic National to the right line the moment they hit.
The restaurant preset isn't a different product — it's a chart of accounts, a 168-vendor map (food, bev, POS, third-party delivery), and a categorization model trained on a year of design-partner overrides.
Every Sysco / US Foods / Restaurant Depot line gets split into COGS Food vs COGS Bev based on vendor SKU history. Liquor, beer, and wine each get their own GL bucket.
Toast / Square POS deposits are decomposed into gross sales, tips to gratuity payable, service charges to revenue, and processing fees to OpEx — automatic, every batch.
DoorDash, GrubHub, UberEats deposits arrive net of commission. We gross up the revenue, route the commission to Delivery commissions, and reconcile back to the POS daily summary.
Gusto and ADP runs decompose into Wages · FOH, Wages · BOH, Tips paid out, and employer payroll taxes. The IRS Form 8027 tip-allocation worksheet gets pre-filled from the data we already have.
Sysco hits half your restaurant clients in the same week. Press B and apply the COGS categorization to all of them. 3 seconds across 7 books vs 4 minutes in QBO.
Forward the daily Sysco invoice to receipts@ledgerinbox.com — we OCR the line items, split COGS by category, and attach to the bank deposit match.
"Tip allocations used to take me from Tuesday to Thursday every week. Now I close nine restaurant books in one Tuesday morning before lunch service ends."
Loaded automatically when you mark a book "restaurants & bars" in onboarding. Override per-firm in Settings → Business type.
| Group | Accounts | Common vendors auto-routed here |
|---|---|---|
| COGS · Food | Food cost — protein, Food cost — produce, Food cost — dry goods | Sysco · US Foods · Performance Food Group · Restaurant Depot · Costco Business |
| COGS · Beverage | COGS · liquor, COGS · beer, COGS · wine, COGS · NA bev | Republic National · Southern Glazer's · Heineken · Constellation · Pepsi · Coca-Cola |
| POS & processing | POS processing fees, Card processing, Tips clearing | Toast · Square · Clover · Lightspeed · Stripe · Heartland |
| Third-party delivery | Delivery commissions, Delivery sales — gross, Marketing fees | DoorDash · UberEats · GrubHub · ezCater · Toast TakeOut |
| Labor & tips | Wages · FOH, Wages · BOH, Tips paid out, Employer payroll tax | Gusto · ADP · Paychex · 7shifts (synced from POS) |
| Occupancy | Rent · base, Rent · percentage, CAM, Utilities | Landlord ACH · ComEd · Peoples Gas · Waste Management |
| Smallwares & cleaning | Smallwares, Linens, Cleaning supplies, Repairs | Webstaurant · Cintas · Ecolab · Aramark · LP Gas |
| Marketing & tech | Marketing, Software, Reservations, Bank fees | Resy · OpenTable · Meta Ads · Toast Marketing · Mailchimp |
Request access to the closed preview — preloaded with 7 restaurant books, mid-week, exactly how Tuesday morning actually looks. No card, no commitment.