Cash, tip and card reconciliation for restaurants.
The bank feed shows what landed. It never shows the drawer that came up short, the tips that didn't match payroll, or the DoorDash payout that never arrived. LedgerInbox checks every location's POS, payroll and bank files against each other and puts every gap in one keyboard inbox.
7 days free · no card · cancel anytime
- SyscofoodFood costs
- US FoodsfoodFood costs
- Performance FoodfoodFood costs
- Restaurant DepotfoodFood costs
- CostcofoodFood costs
- Sam's ClubfoodFood costs
Here's what slips through for restaurants & bars.
What stops slipping throughSix restaurant problems found for you.
Each one is a check that runs on the files you already have: the POS daily summary, the payroll journal and the bank export.
- 01
Cash over/short, every day
Cash the POS says you took, minus payouts and tips paid from the drawer, against the deposit that actually reached the bank. A short day becomes a finding with the math shown.
- 02
Tips owed vs. tips paid
Credit tips from the POS against tips paid through payroll, rolled forward month to month so a drift can't hide inside one period.
- 03
Deposits matched to card batches
Each card batch is matched to its bank deposit, weekends and settlement delays included. A batch with no deposit is flagged the day it's late.
- 04
Delivery payouts (Plus)
DoorDash, Uber Eats and Grubhub statements against the deposits they should have produced. Missing payouts and creeping commissions are flagged.
- 05
One keystroke across every book
The same supplier lands uncategorized in seven books the same week. Press B once and it's categorized in all of them.
- 06
Food and alcohol kept apart
The restaurant chart separates food, alcohol and non-alcoholic beverage sales and costs, and common suppliers route to the right line from the first day.
Every one of those is a check that runs for you.
What we check10 checks, run as the files land.
Core runs 4 of them. Plus adds 6 more. Nothing to set up: the checks follow the business type.
- Deposits matched to card batches
- Cash over/short, daily
- Tips owed vs. tips paid
- Repeat shortages by register
- Card fees audited
- Sales tax collected vs. owed
- Gift card liability
- Payroll clearing
- Delivery payouts
- Transfers between related companies
It runs on files you already have.
What it readsNo new hardware. No new logins.
Each location gets a private email address to send its exports to, or you can upload them. Nothing is installed at the counter, and nobody at the location logs in.
- Toast
- Square
- Clover
- Gusto
- ADP
- Paychex
- Bank export (CSV)
- or a Plaid connection
- QuickBooks Online
The restaurant books setup.
Loaded when you mark a client as a restaurant. Every account and vendor below is what the client actually gets. Change a client's industry any time in Settings.
| Group | Accounts | Vendors routed here from day one |
|---|---|---|
| Income | Food sales, Beverage sales · alcohol, Beverage sales · non-alc, Catering & events, Tips collected (pass-through) | — |
| Cost of goods sold | Food costs, Alcohol costs, Paper & supplies | Sysco · US Foods · Performance Food · Restaurant Depot · Costco · Sam's Club · Local farm CSA · Southern Glazer's · RNDC · Breakthru Beverage |
| Labor | Wages — kitchen, Wages — front of house, Tips paid out, Payroll taxes | — |
| Operating expenses | Rent, Utilities, Merchant processing fees, Delivery platform fees, Smallwares & equipment, Repairs & maintenance, Cleaning & sanitation, Marketing & ads, Insurance, Licenses & permits | Webstaurant Store · Toast POS · Square · Stripe · DoorDash · Uber Eats · Grubhub · Ecolab · ServiceChannel · Yelp Ads · Meta Ads · Google Ads · ConEdison · PG&E · Comcast Business |
| Equity | Owner's draw | — |
Now put a number on it.
Free cash check · no accountSee what your books are missing.
Three answers. We’ll show the cash you can’t prove, the hours you’re spending, and the first things we’d catch. Then decide.
across 3 locations · $32,400 a year
about 3 hours per location, by hand
Cash short · Fri
drawer count vs deposit
Tips owed vs. tips paid
register tips vs payroll, this month
Deposit doesn't match Toast
bank deposit vs register, Tuesday
Your own files show the real number.
Run the check above, or skip it. Seven days, free, on your books. Here's how we'd catch it ↓
No black box. Every finding shows its math.
The reconciliation engineFindings with the math shown.
Every finding arrives with the evidence and the line-by-line derivation — because no bookkeeper signs a number she can't see derived. Nothing posts to QuickBooks without a human keystroke.
- every location, every day
The register against the deposit
Cash sales minus payouts and tips paid from the drawer, against what actually reached the bank.
- proof, not a hunch
A number you can hand the owner
The register total, the payouts and the deposit, side by side, for every short day.
- P posts the fix
One key writes the correction
It goes to QuickBooks logged and reversible. ⌘Z takes it back for 5.5 seconds.
Dana (manager) answered: ice delivery on Friday, paid from the drawer. Receipt photo attached.
So what does it cost?
Pricing · per location, unlimited seatsThe price is the price.
A location is one set of books. Unlimited seats on both plans, and the first 7 days are free with no card.
Unlimited seats at any count — the whole firm on every book, no per-user math.
at $30 a day per location, an example · your files show the real number
| Core · 12 × $40 | $480/mo |
|---|---|
| Plus · 12 × $70 | $840/mo |
| A full year of Core · $480 × 12 | $5,760/yr |
| One location's $30-a-day drawer leak | $10,950/yr |
A year of Core for all 12 locations costs less than one location's unproven drawer leak.
Prove the cash at every location, every day.
What stops slipping through- Cash over/short caught daily, per location
- Tips owed vs. tips paid, rolled forward
- Deposits matched to sales, misses flagged
- One keyboard inbox for every book, batch in one key
- Files in by email: Toast, Square, Clover, Gusto, ADP
- Safe QuickBooks write-back, one-key undo
Hand every owner a signed close, and catch money that leaks outside the register.
Everything in Core, and- Signed Close Certificate, per location, monthly
- Owner report with your logo, emailed in one click
- Manager links answered without a login
- Delivery payouts, card fees and sales tax checked
- Payroll clearing, gift cards, intercompany
- Drift alerts if the books change after close
Free for 7 days · no card · cancel anytime · export your data whenever you want. See how we stack up →
Prices exclude tax. Sales tax or VAT is added at checkout where it applies.
Start with your 12 locations.
What happens next: start the trial — no card · connect QuickBooks · send your first month of files.
Fair questions, straight answers.
FAQQuestions from restaurants & bars.
What restaurants & bars ask first, answered straight. No support ticket required.
No. They post the daily sales entry; LedgerInbox checks it. Keep them and add the reconciliation they don't do: the drawer, the tips and the deposits.
Daily sales summaries from Toast, Square, Clover, and payroll journals from Gusto, ADP, Paychex. Each location gets a private email address to send them to, or you can upload them.
No. Nothing is installed on the POS and nobody at the restaurant logs in. The files come from exports the POS and payroll systems already send.
$40 per location per month on Core, $70 on Plus, with unlimited seats. A location is one set of books. The first 7 days are free and need no card.
Don't see your question? Email a real human →·or start your free trial
Restaurants & bars, on top of QuickBooks Online.
Find what the bank feed never showed you.
Send one month of files and see every gap across every location. Free for 7 days, no card.
Find what's missingFree for 7 daysFree for 7 days · no card · cancel anytime · export your data whenever you want