Hundreds of small tickets a day, a cash drawer at every counter, tips on almost every card. LedgerInbox checks each café's sales file against its bank deposits and payroll every day, and shows you only what doesn't add up.
7 days free · no card · cancel anytime
The checks run on the exports your POS and payroll already produce. No new hardware at the counter.
Cash sales minus payouts against the deposit that reached the bank, per location, per day. The short days surface on their own.
Tips collected on cards against tips paid to baristas through payroll, rolled forward so a gap can't hide.
Each day's card batch matched to its bank deposit, including weekend and holiday settlement delays.
Gift cards sold against gift cards redeemed, so the liability on the books matches what customers still hold.
DoorDash and Uber Eats payouts checked against their statements, missing payouts and commission changes flagged.
Every café's exceptions in one list. Clear them with the keyboard and categorize a supplier across all locations at once.
Food, beverage and paper costs, tips, merchant fees and delivery commissions, already split. Every account and vendor below is what a café client gets.
| Group | Accounts | Vendors routed here from day one |
|---|---|---|
| Income | Food sales, Beverage sales · alcohol, Beverage sales · non-alc, Catering & events, Tips collected (pass-through) | — |
| Cost of goods sold | Food costs, Alcohol costs, Paper & supplies | Sysco · US Foods · Performance Food · Restaurant Depot · Costco · Sam's Club · Local farm CSA · Southern Glazer's · RNDC · Breakthru Beverage |
| Labor | Wages — kitchen, Wages — front of house, Tips paid out, Payroll taxes | — |
| Operating expenses | Rent, Utilities, Merchant processing fees, Delivery platform fees, Smallwares & equipment, Repairs & maintenance, Cleaning & sanitation, Marketing & ads, Insurance, Licenses & permits | Webstaurant Store · Toast POS · Square · Stripe · DoorDash · Uber Eats · Grubhub · Ecolab · ServiceChannel · Yelp Ads · Meta Ads · Google Ads · ConEdison · PG&E · Comcast Business |
| Equity | Owner's draw | — |
No. It works from one location up, and it's priced per location, so a single café pays for one.
Yes. LedgerInbox reads daily sales summaries from Toast, Square, Clover, including the card, cash and tips columns.
Card tips in the POS summary are compared with tips paid through your payroll system, and the difference rolls forward month to month until it's explained.
$40 per location per month on Core, $70 on Plus, with unlimited seats. A location is one set of books. The first 7 days are free and need no card.
Forward one month of sales, payroll and bank files. Free for 7 days, no card.