QBO's job-cost UI was built for one company at a time. Yours has fourteen. Ledger collapses every contractor book into one keyboard inbox — and tags Home Depot, Sunbelt, Pella, Sysco to the right job the moment they hit.
The construction preset isn't a different product — it's a chart of accounts, a 142-vendor map, and a categorization model trained on a year of design-partner overrides.
Every line gets routed to the right job from the QBO class list. Home Depot → Materials, Stoneway → Subcontractors, Sunbelt → Equipment rental — out of the box.
Subcontractors that pass the $600/year threshold get auto-flagged in your firm's policy memory. Year-end W-9 chase gets prebuilt — not a January fire drill.
Retainage holdouts on subcontractor pay-apps get flagged and routed to WIP — held instead of expensed. Releases trigger a journal-entry suggestion when the holdback ages out.
Vehicle fuel routed to Vehicle expense · Job when the truck is on a job, Vehicle expense · Office otherwise. Per-diem cash splits go to the right job from a simple keystroke (/J 24-117).
Sunbelt hits half your contractor clients in the same week. Press B and apply the categorization to all of them. 3 seconds across 7 books vs 4 minutes in QBO.
Forward a pay-app receipt to receipts@ledgerinbox.com — we OCR the lien-waiver flag, route to WIP, and attach the doc to the QBO bill match.
"Job costing used to mean Wednesday nights with a spreadsheet open. Now I close twelve contractor books on Tuesday afternoon and I'm done by dinner."
Loaded automatically when you mark a book "construction" in onboarding. Override per-firm in Settings → Business type.
| Group | Accounts | Common vendors auto-routed here |
|---|---|---|
| Job costs · Materials | Materials · Hardware, Lumber, Concrete | Home Depot · Lowe's · Menards · Fastenal · Pella · Andersen Windows · 84 Lumber |
| Job costs · Subcontractors | Subs — labor, Subs — materials & labor | Stoneway · Apex Electrical · Redline Plumbing · Trueline Framing |
| Job costs · Equipment rental | Rental — short-term, Rental — long-term | Sunbelt Rentals · United Rentals · Herc · BigRentz |
| Vehicle & fuel | Vehicle fuel · job, Vehicle fuel · office, Vehicle R&M | Shell · BP · Costco Gas · Wex Fleet · Discount Tire |
| Permits & inspections | Permits, Inspections, City fees | City of Chicago · IL Dept of Revenue · BuildingPermits.com |
| WIP & retainage | WIP — held, WIP — released, Retainage receivable | Routed by holdback flag in vendor payment memo |
| Insurance & bonds | GL insurance, Bonds, Workers' comp | Travelers · Liberty Mutual · Hiscox · The Hartford |
| Office & admin | Office supplies, Software, Bank fees | Default fallback for non-construction-specific lines |
Request access to the closed preview — preloaded with 8 contractor books, mid-month, exactly how your day actually looks. No card, no commitment.