Job-cost bookkeeping for contractors and trades.
Lumber yards, rental houses and subcontractors all land in QuickBooks as uncategorized lines. LedgerInbox sorts each one onto the right job-cost account, checks that released retainage actually reached the bank, and puts every contractor's open lines in one keyboard inbox.
7 days free · no card · cancel anytime
- Home DepotmaterialsMaterials
- United Rentalsequipment-rentalEquipment rental
- Waste ManagementdisposalDump & disposal fees
- ShellfuelVehicles · fuel
- ProcoresoftwareSoftware · estimating/PM
- AT&TtelcoOffice expenses
Here's what it does for construction & trades.
What it does for youSix jobs done before you open QuickBooks.
Each one runs on what a contractor already has: the bank feed, QuickBooks, and the payroll and retainage files if you send them.
- 01
Every uncategorized line, sorted
Lines QuickBooks parked in Uncategorized or Ask My Accountant land in one inbox with a suggested account. J and K to move, Enter to accept, R to pick another.
- 02
Job-cost lines from day one
Materials, subcontractor labor, equipment rental, job-site fuel, dump fees and job permits each get their own account, so job costs don't pile up in one expense line.
- 03
Suppliers routed to the right line
Home Depot, Lowe's, Ferguson and ABC Supply go to Materials. United Rentals and Sunbelt go to Equipment rental. Waste Management goes to Dump & disposal fees.
- 04
Retainage that never arrived
When your retainage schedule says a release was billed and no matching deposit reaches the bank within 45 days, plus 10 days' grace, it becomes a finding with the math shown.
- 05
One supplier, every contractor's books
Home Depot lands uncategorized in nine contractors' books the same week. Press B once and it's categorized in all of them.
- 06
Payroll drafts checked (Plus)
The net pay and tax the payroll journal says would be drafted, against what actually left the bank. A payroll account that won't zero out is flagged.
Here's what runs, and on which plan.
What runsSorted from the first bank line.
Core sorts every line and checks retainage releases. Plus adds 2 checks. Nothing to set up: it follows the business type. There are no cash drawer or card-batch checks, because there is no counter to check.
- Every uncategorized line in one inbox
- Vendors routed to your chart from day one
- One vendor across every book, one key
- QuickBooks matched first, nothing posted twice
- Retainage releases
- Payroll clearing
- Transfers between related companies
It runs on what you already have.
What it readsNo point-of-sale system needed.
The bank feed and QuickBooks are enough to start. Send the other files by email or upload, and the checks that read them start running. Nothing to install, and nobody at the business logs in.
- Bank export (CSV)
- or a read-only bank connection
- Uncategorized lines
- Ask My Accountant
- Gusto
- ADP
- Paychex
- Retainage schedule
- QuickBooks Online
The construction books setup.
Loaded when you mark a client as construction & trades. Every account and vendor below is what the client actually gets. Change a client's industry any time in Settings.
| Group | Accounts | Vendors routed here from day one |
|---|---|---|
| Income | Contract revenue, Time & materials, Service calls, Change orders | — |
| Direct job costs | Materials, Subcontractor labor, Equipment rental, Fuel · job-site, Dump & disposal fees, Permits · job-specific, Wages — field crew | Home Depot · Lowe's · Menards · Ferguson · Grainger · Lumber yard · 84 Lumber · ABC Supply · Sherwin-Williams · United Rentals · Sunbelt Rentals · Herc Rentals · Waste Management · Republic Services |
| Work in progress | WIP — uncompleted jobs, Retainage receivable | — |
| Operating expenses | Wages — office, Payroll taxes, Vehicles · maintenance, Vehicles · fuel, Insurance · GL + workcomp, Small tools & supplies, Software · estimating/PM, Office expenses | Shell · Chevron · BP · Procore · Buildertrend · Knowify · AT&T · Verizon Business |
| Equity | Owner's draw | — |
Sorting one book is half. Every client's books at once is the rest.
Two moves, one keystroke eachOne vendor. 25 books. One keystroke.
Move one. The same supplier lands uncategorized in 25 books the same week. QuickBooks Online is built around a single company file, so Intuit's AI categorizes one. Press B. Confirm the books. Post — all 25.
- Ridgeline Builders$2,473.26
- Keystone Framing$1,188.40
- Apex HVAC$902.15
- Bluewater Plumbing$1,630.00
- Summit Roofing$744.82
- Granite Concrete$2,210.57
- Northside Electric$615.30
- Cedar & Pine Carpentry$1,342.99
- Ironwood Steel$488.10
- Clearview Glass$1,904.66
- Redline Excavation$731.25
- Oak Hollow Homes$1,277.80
- Brightwire Electric$2,056.14
- True Level Drywall$560.45
- Pioneer Paving$1,499.00
- Copperline Plumbing$873.62
- Stonegate Masonry$1,120.38
- Westbrook Renovations$690.70
- Harbor Point Builders$1,015.20
- Fieldstone Landscaping$1,788.43
- Allied Insulation$432.18
- Crestview Painting$1,366.09
- Lakeshore Decks$318.55
- Benchmark Remodeling$1,243.71
- Union Fire Sprinkler$587.94
Fast means nothing if it breaks the books.
reliabilityBoring in the ways that matter.
Keys that never move. Books that never mix. Nothing posted twice. The parts nobody demos decide whether you still use it next year.
One keyboard, every book
The same keys clear a line in every book you keep. A key changes only with a major version and 30 days' notice.
Your QuickBooks stays clean
A bank line that already exists in QuickBooks is matched to it, not posted again. Only what's missing gets written, and every write can be undone.
- Works with QuickBooks OnlineReads and writes through Intuit's official API. Nothing posts without your keystroke.
- Read-only bank connectionsYou sign in to your bank in our connection partner's secure window. We never see or store your bank login.
- Every write audit-loggedOwners see who changed what, and when, in Settings. ⌘Z undoes for 5.5 seconds.
- Your data leaves with youExport all firm data as a JSON + CSV bundle from Settings, whenever you want.
Shipped means shipped — each line tracks a roadmap mark that is only set once it is true in production. 30 of 31 are live today; what is not built yet says so.
- Keyboard-first exception inboxJ/K navigation, single-key dispositionV1
- Multi-book batch applyone vendor across every book at onceV1
- Command palette (⌘K)V1
- Remembers your past decisionsyour firm's rules, visible and editableV1
- Reviewer modea second pair of eyes before the closeV2
So what does it cost?
Pricing · per location, unlimited seatsThe price is the price.
A location is one set of books. Unlimited seats on both plans, and the first 7 days are free with no card.
Unlimited seats at any count — the whole firm on every book, no per-user math.
| Core · 12 × $40 | $480/mo |
|---|---|
| Plus · 12 × $70 | $840/mo |
| A full year of Core · $480 × 12 | $5,760/yr |
Prove the cash at every location, every day.
What stops slipping through- Cash over/short caught daily, per location
- Tips owed vs. tips paid, rolled forward
- Deposits matched to sales, misses flagged
- One keyboard inbox for every book, batch in one key
- Files in by email: Toast, Square, Clover, Gusto, ADP
- Safe QuickBooks write-back, one-key undo
Hand every owner a signed close, and catch money that leaks outside the register.
Everything in Core, and- Signed Close Certificate, per location, monthly
- Owner report with your logo, emailed in one click
- Manager links answered without a login
- Delivery payouts, card fees and sales tax checked
- Payroll clearing, gift cards, intercompany
- Drift alerts if the books change after close
Free for 7 days · no card · cancel anytime · export your data whenever you want. See how we stack up →
Prices exclude tax. Sales tax or VAT is added at checkout where it applies.
Start with your 12 locations.
What happens next: start the trial — no card · connect QuickBooks · send your first month of files.
Fair questions, straight answers.
FAQQuestions from construction & trades.
What construction & trades ask first, answered straight. No support ticket required.
No. Each cost lands on the right job-cost account (materials, subcontractor labor, equipment rental and so on). Assigning costs to individual jobs stays in QuickBooks or your project software.
Send your retainage schedule as a spreadsheet file: one row per release, with the job, the date it was billed and the amount released. Each release is matched to a bank deposit of the same amount within 45 days. One still unpaid 10 days after that becomes a finding, with the math shown.
No. A contractor's books run from the bank feed and QuickBooks. The cash drawer and card-batch checks are for businesses with a counter, so they have nothing to check here and you won't see them.
$40 per location per month on Core, $70 on Plus, with unlimited seats. A location is one set of books. The first 7 days are free and need no card.
Don't see your question? Email a real human →·or start your free trial
Construction & trades, on top of QuickBooks Online.
Sort a month of job costs in one sitting.
Connect a client's QuickBooks and bank, then work every uncategorized line from one list. Free for 7 days, no card.
Find what's missingFree for 7 daysFree for 7 days · no card · cancel anytime · export your data whenever you want