Cash, tips and deposits, reconciled for every truck.
A cash box at the window, tips in the jar and on the card reader, and a deposit that lands a day or two later. LedgerInbox checks each truck's sales file against its bank deposits and payroll, and shows you only what doesn't add up.
7 days free · no card · cancel anytime
- Restaurant DepotfoodFood costs
- SyscofoodFood costs
- US FoodsfoodFood costs
- CostcofoodFood costs
- Sam's ClubfoodFood costs
- Webstaurant StoresmallwaresSmallwares & equipment
Here's what slips through for food trucks.
What stops slipping throughSix food truck problems found for you.
The checks run on the exports your card reader and payroll already produce. Nothing to install on the truck.
- 01
The cash box, every service day
Cash sales minus payouts against the deposit that reached the bank, for every day the truck ran. A short day becomes a finding with the math shown.
- 02
Tips owed vs. tips paid
Card tips from the sales summary against tips paid to the crew through payroll, rolled forward month to month so a gap can't hide.
- 03
Card batches to deposits
Each day's card batch matched to its bank deposit, event weekends and settlement delays included.
- 04
Repeat shortages named
When short days keep landing on the same day of the week, the pattern is named, not just the individual days. A place to look, never an accusation.
- 05
Sales tax (Plus)
Sales tax collected at the window against what the books say is owed.
- 06
Card fees audited (Plus)
Processor fees checked against your contracted rate, so a creeping fee shows up as a finding.
Every one of those is a check that runs for you.
What we check8 checks, run as the files land.
Core runs 4 of them. Plus adds 4 more. Nothing to set up: the checks follow the business type.
- Deposits matched to card batches
- Cash over/short, daily
- Tips owed vs. tips paid
- Repeat shortages by register
- Card fees audited
- Sales tax collected vs. owed
- Payroll clearing
- Transfers between related companies
It runs on files you already have.
What it readsNo new hardware. No new logins.
Each location gets a private email address to send its exports to, or you can upload them. Nothing is installed at the counter, and nobody at the location logs in.
- Square
- Toast
- Clover
- Gusto
- ADP
- Paychex
- Bank export (CSV)
- or a read-only bank connection
- QuickBooks Online
The food truck books setup.
Food and paper costs, propane, the commissary, fuel and event fees on their own lines, tips and sales tax as liabilities. Every account and vendor below is what a food truck client gets.
| Group | Accounts | Vendors routed here from day one |
|---|---|---|
| Income | Food sales, Beverage sales · non-alc, Catering & events, Tips collected (pass-through) | — |
| Cost of goods sold | Food costs, Paper & supplies, Propane & cooking fuel | Restaurant Depot · Sysco · US Foods · Costco · Sam's Club · AmeriGas · Ferrellgas |
| Labor | Wages, Tips paid out, Payroll taxes | — |
| Operating expenses | Commissary & truck parking, Vehicle fuel, Merchant processing fees, Event & market fees, Smallwares & equipment, Repairs & maintenance, Marketing & ads, Insurance, Licenses & permits | Webstaurant Store · Shell · Chevron · Square · Toast POS · Clover · Stripe · Meta Ads · Google Ads · Yelp Ads |
| Liabilities | Sales tax payable, Tips payable | — |
| Equity | Owner's draw | — |
Now put a number on it.
Free cash check · no accountSee what your books are missing.
Three answers. We’ll show the cash you can’t prove, the hours you’re spending, and the first things we’d catch. Then decide.
across 3 locations · $17,880 a year
about 3 hours per location, by hand
Cash short · Fri
drawer count vs deposit
Tips owed vs. tips paid
register tips vs payroll, this month
Deposit doesn't match Square
bank deposit vs register, Tuesday
Your own files show the real number.
Run the check above, or skip it. Seven days, free, on your books. Here's how we'd catch it ↓
No black box. Every finding shows its math.
The reconciliation engineFindings with the math shown.
Every finding arrives with the evidence and the line-by-line derivation — because no bookkeeper signs a number she can't see derived. Nothing posts to QuickBooks without a human keystroke.
- every location, every day
The register against the deposit
Cash sales minus payouts and tips paid from the drawer, against what actually reached the bank.
- proof, not a hunch
A number you can hand the owner
The register total, the payouts and the deposit, side by side, for every short day.
- P posts the fix
One key writes the correction
It goes to QuickBooks logged and reversible. ⌘Z takes it back for 5.5 seconds.
Dana (manager) answered: ice delivery on Friday, paid from the drawer. Receipt photo attached.
So what does it cost?
Pricing · per location, unlimited seatsThe price is the price.
A location is one set of books. Unlimited seats on both plans, and the first 7 days are free with no card.
Unlimited seats at any count — the whole firm on every book, no per-user math.
at $30 a day per location, an example · your files show the real number
| Core · 12 × $40 | $480/mo |
|---|---|
| Plus · 12 × $70 | $840/mo |
| A full year of Core · $480 × 12 | $5,760/yr |
| One location's $30-a-day drawer leak | $10,950/yr |
A year of Core for all 12 locations costs less than one location's unproven drawer leak.
Prove the cash at every location, every day.
What stops slipping through- Cash over/short caught daily, per location
- Tips owed vs. tips paid, rolled forward
- Deposits matched to sales, misses flagged
- One keyboard inbox for every book, batch in one key
- Files in by email: Toast, Square, Clover, Gusto, ADP
- Safe QuickBooks write-back, one-key undo
Hand every owner a signed close, and catch money that leaks outside the register.
Everything in Core, and- Signed Close Certificate, per location, monthly
- Owner report with your logo, emailed in one click
- Manager links answered without a login
- Delivery payouts, card fees and sales tax checked
- Payroll clearing, gift cards, intercompany
- Drift alerts if the books change after close
Free for 7 days · no card · cancel anytime · export your data whenever you want. See how we stack up →
Prices exclude tax. Sales tax or VAT is added at checkout where it applies.
Start with your 12 locations.
What happens next: start the trial — no card · connect QuickBooks · send your first month of files.
Fair questions, straight answers.
FAQQuestions from food trucks.
What food trucks ask first, answered straight. No support ticket required.
Daily sales summaries from Toast, Square, Clover, including the card, cash and tips columns. Each truck gets a private email address to send them to, or you can upload them.
Set that truck's business type to Restaurant in Settings and the delivery payout check runs for it on Plus. The food truck setup leaves that check out because most trucks sell at the window, at events and through catering.
Catering and private bookings have their own income account, and the fees you pay to the events, markets and venues you park at have their own expense account.
$40 per location per month on Core, $70 on Plus, with unlimited seats. A location is one set of books. The first 7 days are free and need no card.
Don't see your question? Email a real human →·or start your free trial
Food trucks & carts, on top of QuickBooks Online.
Know what every truck really took in.
Send one month of sales, payroll and bank files. Free for 7 days, no card.
Find what's missingFree for 7 daysFree for 7 days · no card · cancel anytime · export your data whenever you want