A register that comes up short on the same shift every week is a pattern, not bad luck. LedgerInbox checks each store's sales file against the bank and names the gaps: short drawers, missing deposits, sales tax and gift card drift.
7 days free · no card · cancel anytime
Run on the daily sales and drawer exports your POS already produces.
Cash sales minus payouts against the deposit that reached the bank, per store, per day.
When shortages keep landing on the same register or day, the pattern is named, not just the individual short days.
Each card batch matched to its bank deposit, weekends and settlement delays included.
Sales tax collected at the register against what the books say is owed.
Gift cards sold against redeemed, so the liability on the books matches what customers still hold.
Processor fees checked against your contracted rate, so a fee increase shows up as a finding.
In-store, online and wholesale sales kept apart, cost of goods split from freight and packaging, sales tax and gift cards as liabilities. Every account and vendor below is what a retail client gets.
| Group | Accounts | Vendors routed here from day one |
|---|---|---|
| Income | Sales · online store, Sales · marketplaces, Sales · in-store, Sales · wholesale, Shipping income, Returns & refunds | — |
| Assets | Inventory | — |
| Cost of goods sold | Cost of goods sold, Freight in, Packaging materials, 3PL / fulfillment fees, Shipping & postage out | USPS · UPS · FedEx · ShipBob · Amazon FBA fees · Packaging supplier |
| Liabilities | Sales tax payable, Gift cards outstanding | — |
| Operating expenses | Merchant processing fees, Platform fees, Advertising · digital, Influencer & affiliate, Rent · store / warehouse, Utilities, Wages & payroll, Software & SaaS | Shopify · Amazon Seller Fees · Etsy · eBay · Walmart Marketplace · Stripe · Square · PayPal · ShipStation · Meta Ads · Google Ads · TikTok Ads · Klaviyo · Shopify Apps |
| Equity | Owner's draw | — |
Daily sales summaries from Square and Clover today. Lightspeed and Shopify POS exports aren't read yet. Tell us which you use.
No. Inventory counts stay in your POS or inventory system. LedgerInbox reconciles the money: drawers, deposits, sales tax, gift cards and card fees.
Yes. Each store is its own set of books, and money moved between the companies is checked on Plus.
$40 per location per month on Core, $70 on Plus, with unlimited seats. A location is one set of books. The first 7 days are free and need no card.
Forward one month of files and see every gap. Free for 7 days, no card.