Commissions, escrow and property costs, sorted for you.
Agents, brokers and property managers hold money that isn't theirs yet: earnest money, tenant security deposits, splits owed to the brokerage. LedgerInbox sorts each bank line onto the right account, keeps money held for others apart from income, and puts every client's open lines in one keyboard inbox.
7 days free · no card · cancel anytime
- Zillow PremiermarketingMarketing & listings
- CompasssplitCommission splits paid
- MLS duesmlsMLS dues & subscriptions
- Lockbox · SupralockboxSigns & lockboxes
- MatterportphotoStaging & photography
- DotloopsoftwareCRM & transaction software
Here's what it does for real estate.
What it does for youSix jobs done before you open QuickBooks.
Each one runs on what the business already has: the bank feed, QuickBooks, and the payroll journal if you send it.
- 01
Every uncategorized line, sorted
Lines QuickBooks parked in Uncategorized or Ask My Accountant land in one inbox with a suggested account. J and K to move, Enter to accept, R to pick another.
- 02
Commission splits on their own line
Commission income comes in on one account; splits and referral fees paid out go on their own. Keller Williams and Compass charges route to Commission splits paid.
- 03
Money held for others, not income
Earnest money and tenant security deposits have their own liability accounts, so money you're holding for someone else doesn't read as income.
- 04
Property costs split by kind
Maintenance, property taxes, insurance, utilities and HOA dues each get an account. Home Depot, Roto-Rooter and ADT route to Property maintenance.
- 05
One vendor, every client's books
The same MLS bill lands uncategorized in nine agents' books the same week. Press B once and it's categorized in all of them.
- 06
Transfers between related companies (Plus)
Money moved between companies one owner holds, such as one LLC per property, is checked so both sides are recorded. A transfer one sent and the other never booked is flagged.
Here's what runs, and on which plan.
What runsSorted from the first bank line.
Core sorts every line. Plus adds 2 checks. Nothing to set up: it follows the business type. There are no cash drawer or card-batch checks, because there is no counter to check.
- Every uncategorized line in one inbox
- Vendors routed to your chart from day one
- One vendor across every book, one key
- QuickBooks matched first, nothing posted twice
- Payroll clearing
- Transfers between related companies
It runs on what you already have.
What it readsNo point-of-sale system needed.
The bank feed and QuickBooks are enough to start. Send the other files by email or upload, and the checks that read them start running. Nothing to install, and nobody at the business logs in.
- Bank export (CSV)
- or a read-only bank connection
- Uncategorized lines
- Ask My Accountant
- Gusto
- ADP
- Paychex
- QuickBooks Online
The real estate books setup.
Loaded when you mark a client as real estate. Every account and vendor below is what the client actually gets. Change a client's industry any time in Settings.
| Group | Accounts | Vendors routed here from day one |
|---|---|---|
| Income | Commission income, Referral income, Rental income, Property management fees, Late fees & penalties | — |
| Direct costs | Commission splits paid, Referral fees paid | Compass · Keller Williams |
| Liabilities | Escrow / earnest money, Tenant security deposits | — |
| Property expenses | Property maintenance, Property taxes, Property insurance, Utilities · properties, HOA / condo dues | Home Depot · Roto-Rooter · ADT Security |
| Operating expenses | MLS dues & subscriptions, Signs & lockboxes, Staging & photography, Marketing & listings, Vehicle · client showings, License & E&O insurance, CE & education, CRM & transaction software | Zillow Premier · Realtor.com · MLS dues · NAR dues · Lockbox · Supra · Sentrilock · Open House Signs · Matterport · Dotloop · Skyslope · Follow Up Boss · Apartments.com · Shell · auto |
| Equity | Owner's draw | — |
Sorting one book is half. Every client's books at once is the rest.
Two moves, one keystroke eachOne vendor. 25 books. One keystroke.
Move one. The same supplier lands uncategorized in 25 books the same week. QuickBooks Online is built around a single company file, so Intuit's AI categorizes one. Press B. Confirm the books. Post — all 25.
- Oakmont Realty$2,473.26
- Harbor Property Mgmt$1,188.40
- Bluebird Homes$902.15
- Summit Realty Group$1,630.00
- Maple Street Rentals$744.82
- Coastline Brokers$2,210.57
- Parkview Property Co$615.30
- Elm & Ash Realty$1,342.99
- Lakeside Lettings$488.10
- Keystone Rentals$1,904.66
- Northgate Realty$731.25
- Willow Creek PM$1,277.80
- Brick Lane Homes$2,056.14
- Redwood Realty$560.45
- Sunset Short Stays$1,499.00
- Granite Property Co$873.62
- Cornerstone Realty$1,120.38
- Riverbend Rentals$690.70
- Hilltop Brokers$1,015.20
- Ivy Court Apartments$1,788.43
- Meadowview Realty$432.18
- Copper Key Homes$1,366.09
- Bayside Property Mgmt$318.55
- Westfield Realty$1,243.71
- Pinehurst Rentals$587.94
Fast means nothing if it breaks the books.
reliabilityBoring in the ways that matter.
Keys that never move. Books that never mix. Nothing posted twice. The parts nobody demos decide whether you still use it next year.
One keyboard, every book
The same keys clear a line in every book you keep. A key changes only with a major version and 30 days' notice.
Your QuickBooks stays clean
A bank line that already exists in QuickBooks is matched to it, not posted again. Only what's missing gets written, and every write can be undone.
- Works with QuickBooks OnlineReads and writes through Intuit's official API. Nothing posts without your keystroke.
- Read-only bank connectionsYou sign in to your bank in our connection partner's secure window. We never see or store your bank login.
- Every write audit-loggedOwners see who changed what, and when, in Settings. ⌘Z undoes for 5.5 seconds.
- Your data leaves with youExport all firm data as a JSON + CSV bundle from Settings, whenever you want.
Shipped means shipped — each line tracks a roadmap mark that is only set once it is true in production. 30 of 31 are live today; what is not built yet says so.
- Keyboard-first exception inboxJ/K navigation, single-key dispositionV1
- Multi-book batch applyone vendor across every book at onceV1
- Command palette (⌘K)V1
- Remembers your past decisionsyour firm's rules, visible and editableV1
- Reviewer modea second pair of eyes before the closeV2
So what does it cost?
Pricing · per location, unlimited seatsThe price is the price.
A location is one set of books. Unlimited seats on both plans, and the first 7 days are free with no card.
Unlimited seats at any count — the whole firm on every book, no per-user math.
| Core · 12 × $40 | $480/mo |
|---|---|
| Plus · 12 × $70 | $840/mo |
| A full year of Core · $480 × 12 | $5,760/yr |
Prove the cash at every location, every day.
What stops slipping through- Cash over/short caught daily, per location
- Tips owed vs. tips paid, rolled forward
- Deposits matched to sales, misses flagged
- One keyboard inbox for every book, batch in one key
- Files in by email: Toast, Square, Clover, Gusto, ADP
- Safe QuickBooks write-back, one-key undo
Hand every owner a signed close, and catch money that leaks outside the register.
Everything in Core, and- Signed Close Certificate, per location, monthly
- Owner report with your logo, emailed in one click
- Manager links answered without a login
- Delivery payouts, card fees and sales tax checked
- Payroll clearing, gift cards, intercompany
- Drift alerts if the books change after close
Free for 7 days · no card · cancel anytime · export your data whenever you want. See how we stack up →
Prices exclude tax. Sales tax or VAT is added at checkout where it applies.
Start with your 12 locations.
What happens next: start the trial — no card · connect QuickBooks · send your first month of files.
Fair questions, straight answers.
FAQQuestions from real estate.
What real estate ask first, answered straight. No support ticket required.
Each set of books is one location, so a property held in its own company can be its own set of books. Inside one set of books, property costs are split by kind (maintenance, taxes, insurance, utilities, HOA), not by property.
No. It keeps earnest money and security deposits on their own liability accounts so they never have to sit in income. Your brokerage's trust ledger stays where it is.
Yes. The setup covers commission income, splits and referral fees for agents and brokers, and rental income, management fees and property costs for property managers.
$40 per location per month on Core, $70 on Plus, with unlimited seats. A location is one set of books. The first 7 days are free and need no card.
Don't see your question? Email a real human →·or start your free trial
Real estate, on top of QuickBooks Online.
Keep money held for others out of income.
Connect a client's QuickBooks and bank, then work every uncategorized line from one list. Free for 7 days, no card.
Find what's missingFree for 7 daysFree for 7 days · no card · cancel anytime · export your data whenever you want