Cash, tips and cards, reconciled at every wash.
Cash at the register, tips for the crew, wash books sold today and used next month. LedgerInbox checks each wash's sales, payroll and bank files against each other and lists every gap.
7 days free · no card · cancel anytime
- ZepchemicalsWash chemicals & supplies
- SimonizchemicalsWash chemicals & supplies
- Sonny'spartsRepairs & maintenance
- GraingerpartsRepairs & maintenance
- DRBsoftwareSoftware & SaaS
- SquaremerchantMerchant processing fees
Here's what slips through for car washes.
What stops slipping throughSix car wash problems found for you.
Built on the files your POS and payroll already export. Nothing to install at the wash.
- 01
The cash drawer, every day
Cash sales minus payouts against the deposit that reached the bank, every day, at every location.
- 02
Tips owed to the crew
Card tips collected against tips paid out through payroll, rolled forward month to month so nobody is short-changed quietly.
- 03
Card batches to deposits
Each card batch matched to its bank deposit, weekends and settlement delays included.
- 04
Gift cards and wash books (Plus)
Gift cards, and wash books rung up as gift cards, sold against redeemed, so the balance on the books is the real one.
- 05
Sales tax (Plus)
Sales tax collected at the register against what the books say is owed.
- 06
Card fees audited (Plus)
Processor fees checked against your contracted rate, so a creeping fee shows up as a finding.
Every one of those is a check that runs for you.
What we check9 checks, run as the files land.
Core runs 4 of them. Plus adds 5 more. Nothing to set up: the checks follow the business type.
- Deposits matched to card batches
- Cash over/short, daily
- Tips owed vs. tips paid
- Repeat shortages by register
- Card fees audited
- Sales tax collected vs. owed
- Gift card liability
- Payroll clearing
- Transfers between related companies
It runs on files you already have.
What it readsNo new hardware. No new logins.
Each location gets a private email address to send its exports to, or you can upload them. Nothing is installed at the counter, and nobody at the location logs in.
- Square
- Clover
- Gusto
- ADP
- Paychex
- Bank export (CSV)
- or a read-only bank connection
- QuickBooks Online
The car wash books setup.
Wash sales, memberships and detailing kept apart, chemicals and water as the cost of each wash, tips and gift cards as liabilities. Every account and vendor below is what a car wash client gets.
| Group | Accounts | Vendors routed here from day one |
|---|---|---|
| Income | Wash sales, Wash club memberships, Detailing services, Vending & retail sales, Tips collected (pass-through) | — |
| Cost of washes | Wash chemicals & supplies, Water & sewer, Vending & retail cost | Zep · Simoniz |
| Labor | Wages, Tips paid out, Payroll taxes | — |
| Operating expenses | Rent, Utilities, Merchant processing fees, Repairs & maintenance, Software & SaaS, Vehicle damage claims, Marketing & ads, Insurance, Licenses & permits | Sonny's · Grainger · DRB · Square · Clover · Stripe · Meta Ads · Google Ads · Yelp Ads · ConEdison · PG&E |
| Liabilities | Sales tax payable, Gift cards outstanding, Tips payable | — |
| Equity | Owner's draw | — |
Now put a number on it.
Free cash check · no accountSee what your books are missing.
Three answers. We’ll show the cash you can’t prove, the hours you’re spending, and the first things we’d catch. Then decide.
across 3 locations · $16,200 a year
about 3 hours per location, by hand
Cash short · Fri
drawer count vs deposit
Tips owed vs. tips paid
register tips vs payroll, this month
Deposit doesn't match Square
bank deposit vs register, Tuesday
Your own files show the real number.
Run the check above, or skip it. Seven days, free, on your books. Here's how we'd catch it ↓
No black box. Every finding shows its math.
The reconciliation engineFindings with the math shown.
Every finding arrives with the evidence and the line-by-line derivation — because no bookkeeper signs a number she can't see derived. Nothing posts to QuickBooks without a human keystroke.
- every location, every day
The register against the deposit
Cash sales minus payouts and tips paid from the drawer, against what actually reached the bank.
- proof, not a hunch
A number you can hand the owner
The register total, the payouts and the deposit, side by side, for every short day.
- P posts the fix
One key writes the correction
It goes to QuickBooks logged and reversible. ⌘Z takes it back for 5.5 seconds.
Dana (manager) answered: ice delivery on Friday, paid from the drawer. Receipt photo attached.
So what does it cost?
Pricing · per location, unlimited seatsThe price is the price.
A location is one set of books. Unlimited seats on both plans, and the first 7 days are free with no card.
Unlimited seats at any count — the whole firm on every book, no per-user math.
at $30 a day per location, an example · your files show the real number
| Core · 12 × $40 | $480/mo |
|---|---|
| Plus · 12 × $70 | $840/mo |
| A full year of Core · $480 × 12 | $5,760/yr |
| One location's $30-a-day drawer leak | $10,950/yr |
A year of Core for all 12 locations costs less than one location's unproven drawer leak.
Prove the cash at every location, every day.
What stops slipping through- Cash over/short caught daily, per location
- Tips owed vs. tips paid, rolled forward
- Deposits matched to sales, misses flagged
- One keyboard inbox for every book, batch in one key
- Files in by email: Toast, Square, Clover, Gusto, ADP
- Safe QuickBooks write-back, one-key undo
Hand every owner a signed close, and catch money that leaks outside the register.
Everything in Core, and- Signed Close Certificate, per location, monthly
- Owner report with your logo, emailed in one click
- Manager links answered without a login
- Delivery payouts, card fees and sales tax checked
- Payroll clearing, gift cards, intercompany
- Drift alerts if the books change after close
Free for 7 days · no card · cancel anytime · export your data whenever you want. See how we stack up →
Prices exclude tax. Sales tax or VAT is added at checkout where it applies.
Start with your 12 locations.
What happens next: start the trial — no card · connect QuickBooks · send your first month of files.
Fair questions, straight answers.
FAQQuestions from car washes.
What car washes ask first, answered straight. No support ticket required.
Daily sales summaries from Square and Clover today. Dedicated car wash controllers and pay stations, such as DRB's, aren't read yet. Tell us which you use.
Membership income has its own account in the car wash setup, so it's categorized apart from single washes. There is no separate membership check yet.
Damage claims paid to customers have their own expense account, kept apart from repairs to your own equipment.
$40 per location per month on Core, $70 on Plus, with unlimited seats. A location is one set of books. The first 7 days are free and need no card.
Don't see your question? Email a real human →·or start your free trial
Car washes & detail shops, on top of QuickBooks Online.
Every wash, every tip, accounted for.
Send one month of files and see what doesn't add up. Free for 7 days, no card.
Find what's missingFree for 7 daysFree for 7 days · no card · cancel anytime · export your data whenever you want