Every drawer, every day, every store.
A convenience store runs on cash, and every shift change is another chance for a drawer to come up short. LedgerInbox checks each store's sales and drawer reports against the bank and names the gaps: short drawers, repeat shortages, missing deposits and sales tax drift.
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- McLanedistributorMerchandise cost
- Core-MarkdistributorMerchandise cost
- Coca-ColabeverageMerchandise cost
- PepsibeverageMerchandise cost
- Frito-LaysnacksMerchandise cost
- Southern Glazer'salcoholBeer & wine cost
Here's what slips through for convenience stores.
What stops slipping throughSix convenience store problems found for you.
Run on the daily sales and drawer exports your POS already produces.
- 01
Drawer over/short, every day
Cash sales minus payouts against the deposit that reached the bank, per store, per day.
- 02
Repeat shortages named
When shortages keep landing on the same register or the same day of the week, the pattern is named, not just the short days. A place to look, never an accusation.
- 03
Card batches to deposits
Each card batch matched to its bank deposit, weekends and settlement delays included.
- 04
Sales tax (Plus)
Sales tax collected at the register against what the books say is owed.
- 05
Card fees audited (Plus)
Processor fees checked against your contracted rate, so a fee increase shows up as a finding.
- 06
Lottery and tobacco kept apart
The convenience store chart separates merchandise, beer and wine, and tobacco, holds lottery ticket sales as money owed to the state, and books only the commission as income.
Every one of those is a check that runs for you.
What we check7 checks, run as the files land.
Core runs 3 of them. Plus adds 4 more. Nothing to set up: the checks follow the business type.
- Deposits matched to card batches
- Cash over/short, daily
- Repeat shortages by register
- Card fees audited
- Sales tax collected vs. owed
- Payroll clearing
- Transfers between related companies
It runs on files you already have.
What it readsNo new hardware. No new logins.
Each location gets a private email address to send its exports to, or you can upload them. Nothing is installed at the counter, and nobody at the location logs in.
- Square
- Clover
- Gusto
- ADP
- Paychex
- Bank export (CSV)
- or a read-only bank connection
- QuickBooks Online
The convenience store books setup.
Merchandise, beer and wine, and tobacco kept apart, lottery held as a liability with only the commission as income, sales tax on its own line. Every account and vendor below is what a convenience store client gets.
| Group | Accounts | Vendors routed here from day one |
|---|---|---|
| Income | Merchandise sales, Beer & wine sales, Tobacco sales, Lottery commissions, ATM & service commissions | — |
| Cost of goods sold | Merchandise cost, Beer & wine cost, Tobacco cost | McLane · Core-Mark · Coca-Cola · Pepsi · Frito-Lay · Southern Glazer's |
| Labor | Wages, Payroll taxes | — |
| Operating expenses | Rent, Utilities, Merchant processing fees, Licenses & permits, Repairs & maintenance, Insurance, Software & SaaS | Square · Clover · Stripe · ConEdison · PG&E · Comcast Business |
| Liabilities | Sales tax payable, Lottery payable | — |
| Equity | Owner's draw | — |
Now put a number on it.
Free cash check · no accountSee what your books are missing.
Three answers. We’ll show the cash you can’t prove, the hours you’re spending, and the first things we’d catch. Then decide.
across 3 locations · $16,200 a year
about 3 hours per location, by hand
Cash short · Fri
drawer count vs deposit
Card fee above your rate
processor statement vs contract, this month
Deposit doesn't match Clover
bank deposit vs register, Tuesday
Your own files show the real number.
Run the check above, or skip it. Seven days, free, on your books. Here's how we'd catch it ↓
No black box. Every finding shows its math.
The reconciliation engineFindings with the math shown.
Every finding arrives with the evidence and the line-by-line derivation — because no bookkeeper signs a number she can't see derived. Nothing posts to QuickBooks without a human keystroke.
- every location, every day
The register against the deposit
Cash sales minus payouts and tips paid from the drawer, against what actually reached the bank.
- proof, not a hunch
A number you can hand the owner
The register total, the payouts and the deposit, side by side, for every short day.
- P posts the fix
One key writes the correction
It goes to QuickBooks logged and reversible. ⌘Z takes it back for 5.5 seconds.
Dana (manager) answered: ice delivery on Friday, paid from the drawer. Receipt photo attached.
So what does it cost?
Pricing · per location, unlimited seatsThe price is the price.
A location is one set of books. Unlimited seats on both plans, and the first 7 days are free with no card.
Unlimited seats at any count — the whole firm on every book, no per-user math.
at $30 a day per location, an example · your files show the real number
| Core · 12 × $40 | $480/mo |
|---|---|
| Plus · 12 × $70 | $840/mo |
| A full year of Core · $480 × 12 | $5,760/yr |
| One location's $30-a-day drawer leak | $10,950/yr |
A year of Core for all 12 locations costs less than one location's unproven drawer leak.
Prove the cash at every location, every day.
What stops slipping through- Cash over/short caught daily, per location
- Tips owed vs. tips paid, rolled forward
- Deposits matched to sales, misses flagged
- One keyboard inbox for every book, batch in one key
- Files in by email: Toast, Square, Clover, Gusto, ADP
- Safe QuickBooks write-back, one-key undo
Hand every owner a signed close, and catch money that leaks outside the register.
Everything in Core, and- Signed Close Certificate, per location, monthly
- Owner report with your logo, emailed in one click
- Manager links answered without a login
- Delivery payouts, card fees and sales tax checked
- Payroll clearing, gift cards, intercompany
- Drift alerts if the books change after close
Free for 7 days · no card · cancel anytime · export your data whenever you want. See how we stack up →
Prices exclude tax. Sales tax or VAT is added at checkout where it applies.
Start with your 12 locations.
What happens next: start the trial — no card · connect QuickBooks · send your first month of files.
Fair questions, straight answers.
FAQQuestions from convenience stores.
What convenience stores ask first, answered straight. No support ticket required.
Daily sales summaries from Square and Clover today. Fuel-station systems such as Verifone and Gilbarco aren't read yet. Tell us which you use.
Not yet. Lottery sales and commissions have their own accounts so they're categorized correctly, but there is no lottery or fuel check. LedgerInbox checks the drawers, the card deposits, the sales tax and the card fees.
No. Inventory counts stay in your POS or with your distributor. LedgerInbox reconciles the money: drawers, deposits, sales tax and card fees.
$40 per location per month on Core, $70 on Plus, with unlimited seats. A location is one set of books. The first 7 days are free and need no card.
Don't see your question? Email a real human →·or start your free trial
Convenience stores, on top of QuickBooks Online.
Know which drawer is short, and when.
Send one month of files and see every gap. Free for 7 days, no card.
Find what's missingFree for 7 daysFree for 7 days · no card · cancel anytime · export your data whenever you want