The reconciliations nobody automates.
Teardowns of the cash-and-card close, written for the person doing it: the actual journal entries, the month-end proof, and what it costs a client when the step gets skipped. No gated PDFs.
8 guides · free to read · nothing to sign up for
Start with the problem you have today.
The guidesPick the one that's yours.
- 01If you are taking on your first restaurantA restaurant chart of accounts for QuickBooks
The full account list, the five accounts most charts are missing, and the three netting habits that quietly break food cost and prime cost.
updated September 2026 - 02If the close takes three days and cash gets skippedThe restaurant month-end close checklist
The close in the order that proves things: cut-off, day count, daily cash, the tip and gift-card rollforwards, the split week — and the six balances that have to be agreed to something outside QuickBooks.
updated September 2026 - 03If you close cash by eye, or not at allToast cash over/short in QuickBooks
The daily math, the journal entries, and why a drawer shortage hides between the POS, the paid-outs and the deposit slip.
updated July 2026 - 04If delivery revenue is booked at the depositReconciling DoorDash and Uber Eats payouts
A delivery order is five numbers and only one reaches the bank. The anatomy of a payout, the entry that keeps food cost honest, and what marketplace facilitator law does to your sales tax.
updated September 2026 - 05If 2210 has never been reconciledTip liability journal entries, correctly
A credit-card tip is someone else's money on your client's balance sheet. Accrual, payment, and the rollforward that proves the account.
updated July 2026 - 06If the merchant statement goes unopenedWhere Toast processor fees actually land
Card fees are deducted before the money arrives, which makes them the easiest cost to never record. The entry, the four deductions that are not fees, and the one monthly number that catches rate creep.
updated September 2026 - 07If you are deciding whether to automate the daily entrySales-entry software vs posting by hand
Both produce the same journal entry. The real difference is who maintains the mapping when the POS changes — and the break-even is arithmetic you can do in a minute.
updated September 2026 - 08If software already posts your clients' daily salesWhat proving the cash takes
A daily sales entry records what the POS said. Proving the drawer, the tip liability and the deposits means comparing it with the deposit slip, payroll and the bank.
updated October 2026
Why these?
Where the books breakThree places, every month.
A cash-and-card business's books break in the same three places every month, and all three are invisible to the bank feed. Cash never reaches the bank in the amount the POS says it should. Tips sit on the balance sheet as someone else's money until somebody proves the account. And the daily sales entry — however accurate — describes what was sold, not what was collected.
The exception inbox for businesses that take cash and cards.
We automate exactly these reconciliations.
LedgerInbox computes cash over/short and the tip rollforward every day, per location, and queues the variances as inbox items — with the math attached. Send one month of files and the findings are in your inbox as soon as the files land.
Find what's missingFree for 7 daysNo card · nothing installed · export your data whenever you want